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Adding Invitees

Adding a Meeting Title

Adding a Meeting Location

To add a location for your meeting, click Location.

A pop-up window opens and displays All Rooms (all rooms in the New York State system). Click the Address Book dropdown list and select NYSERDA Rooms to locate NYSERDA's conference rooms.

Select the conference room(s) that you would like to use. To select multiple rooms, hold Control (Ctrl) on your keyboard and click to select each room.

Click Rooms to add the selected room(s) to the meeting.

Click OK to confirm. Include PageLIBRARY:Adding a Meeting LocationLIBRARY:Adding a Meeting Location

Using the Scheduling Assistant to Locate Available Rooms

Entering an Agenda

Enter an agenda or any additional details (e.g. Conference Line, WebEx Details, etc.) in the meeting message.

Be sure to consider the following points in your agenda:

• Identify and prioritize items to cover
• Ensure that each item supports the overall purpose of the meeting
• Structure your agenda to allow ten minutes at the end of the meeting for to review key decisions and action items and to allow participants to travel to their next appointments

Sending the Meeting Invitation