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To request content edits, please submit a request to the Strategic Operations Training Team
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Adding Invitees
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Adding a Meeting Title
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Adding a Meeting Location
To add a location for your meeting, click Location.
A pop-up window opens and displays All Rooms (all rooms in the New York State system). Click the Address Book dropdown list and select NYSERDA Rooms to locate NYSERDA's conference rooms.
Select the conference room(s) that you would like to use. To select multiple rooms, hold Control (Ctrl) on your keyboard and click to select each room.
Selecting multiple rooms allows you to reserve rooms that connect to one another and also allows you to preview each room's schedule using the Scheduling Assistant.
Click Rooms to add the selected room(s) to the meeting.
Click OK to confirm.
Using the Scheduling Assistant to Locate Available Rooms
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Entering an Agenda
Enter an agenda or any additional details (e.g. Conference Line, WebEx Details, etc.) in the meeting message.
Be sure to consider the following points in your agenda:
- Identify and prioritize items to cover
- Ensure that each item supports the overall purpose of the meeting
- Structure your agenda to allow ten minutes at the end of the meeting for to review key decisions and action items and to allow participants to travel to their next appointments
Sending the Meeting Invitation
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