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System Instructions

Introduction 

This instructions on this page provides guidance on how to add new Providers in Salesforce.

Step 1: Search & Create Accounts

The steps below provides guidance on validation of Partner Account status for an existing account.

After accessing Salesforce, click the Accounts tab to access the Account Record.

Search for the Account Record using the Search Bar by typing in the Account Name.

Click the appropriate Account Name to access the related Account Record.

Proceed to Step 2: Search & Add New Contacts.

The steps below provides guidance on how to create a new account and enabling the account as a Partner Account.

Access Salesforce, click on the Accounts tab and click the New button.

On the New Account page, input at least the Account Name before Saving.

Whenever possible, complete as many of the fields on this page as possible if the information is known. This reduces the risk that duplicate records will be created in the future. Additionally, the Supplier ID should be included from NEIS if the company already exists in that system.

Proceed to Step 2: Search & Add New Contacts.

Step 2: Search & Add New Contacts

The steps below provides guidance on how to add an existing Contact to a New Program Partnership.

Back on the Account Record page created following Step 1: Search & Create Accounts above. Scroll down to the Contacts section and locate the appropriate Contact.

Proceed to Step 3: Create Program Partnerships.

Follow the steps below only if the Contact does not exists in Salesforce.

Back on the Account Record page created following Step 1: Search & Create Accounts above. Scroll down to the Contacts section and click the New Contact button.

On the New Contact page, enter in at least the Contact's Last Name and Email Address. Then click Save.

Whenever possible, complete as many of the fields on this page as possible if the information is known. This reduces the risk that duplicate records will be created in the future.

Proceed to Step 3: Create Program Partnerships.

Step 3: Create Program Partnerships

Once the desired Contact is located, within the Account Record, scroll down to the Program Partnerships section and click the New Program Partnership button.

Within the New Program Partnership page, set the Status field to Full.

Then click on the Search Icon for the Program field.

Use the Search bar to lookup the appropriate Program. Then, click Go and select the program. The page will automatically redirect back to the Program Partnership Editing page.

Then click on the Search Icon for the Default Primary Contact field. 

Use the Search bar to lookup the appropriate Contact.

Confirm the Contact Name, Account Name, Email, and Phone Number. Then, select the Primary Contact. The page will automatically redirect back to the Program Partnership Editing page.

Fill in the Consultant Contract Number field then scroll down to the bottom of the screen. The Consultant Contract Number can be found in the SeamlessDocs form.

Scroll down to the SQA Visibility Configuration section to select the Counties. The Counties can be found in the SeamlessDocs form.

In the Counties Served field, select the appropriate county/counties under the Available menu. Then use the Arrows to move the county/counties in or out of the Chosen menu.

To select multiple counties:

Mac User - press the Command key and select the counties

Windows User - press the Control key and select the counties

Then, scroll down to the Specialties field and select the following into the Chosen field:

  1. Commercial Plans Examiner-Prescriptivie
  2. Commercial Plans Examiner-Performance
  3. Commercial Inspector
  4. Residential Plans Examiner
  5. Residential Inspector

Review the new Program Partnership. Then, scroll down to the bottom of the page and click the Save button or, click the Save & New to create another Program Partnership.

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