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SharePoint: Document Libraries and Lists

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Info

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Document Libraries

A document library provides a secure place to store and collaborate on files with colleagues and external stakeholders. For example, you can use a document library on a site in SharePoint to store all files related to a specific project, program or external stakeholder. Adding files or moving files between folders is as easy as dragging and dropping them from one location to another.

Lists

A list is a collection of data that provides a flexible way to organize information. With a list, you can add columns for different types of data, such as text, currency, or multiple choice. Create views to display data effectively. Sort, group, format and filter lists to highlight the most important information. A list can include people, links, pictures, dates, and more. Track history of a list item over time with versions.

External Document Library Content

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<a href="

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System Instructions

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Introduction

UI ButtoncolorbluenewWindowtruesizesmalliconlinktitleHow Versioning Worksurl

https://support.microsoft.com/en-us/office/

how-versioning-works-in-lists-and-libraries-0f6cd105-974f-44a4-aadb-43ac5bdfd247 UI ButtontitleEnable and Configure Versioningurl

what-is-a-document-library-3b5976dd-65cf-4c9e-bf5a-713c10ca2872" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">What is a Document Library</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/upload-files-and-folders-to-a-library-da549fb1-1fcb-4167-87d0-4693e93cb7a0#ID0EAHAAA=Classic" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Uploading Files</button></a>

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<a href="https://support.microsoft.com/en-us/office/

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UI ButtoncolorbluenewWindowtruesizesmalliconlinktitleRestore a Previous Versionurl

" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Deleting Files</button></a>

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<a href="https://support.microsoft.com/en-us/office/restore-

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HTML

<a href="https://support.microsoft.com/en-us/office/see-file-insights-before-you-open-a-file-87a23bbc-a516-42e2-a7b6-0ecb8259e026" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Accessing File Insights</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/create-change-or-delete-a-view-of-a-list-or-library-27ae65b8-bc5b-4949-b29b-4ee87144a9c9" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create, Change or Delete a View</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/list-and-library-column-types-and-options-0d8ddb7b-7dc7-414d-a283-ee9dca891df7#ID0EAABAAA=Classic" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Column Types and Options</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/create-a-column-in-a-list-or-library-2b0361ae-1bd3-41a3-8329-269e5f81cfa2" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create a Column</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/change-the-column-order-in-a-list-or-library-6f14f5a4-1df4-48a8-a57b-dc1b8f8d03d2" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Change the Column Order</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/delete-a-column-in-a-list-or-library-72cfd78d-dcca-4fa6-b499-c89214917604" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Delete a Column</button></a>

External List Content

HTML

<a href="https://support.microsoft.com/en-us/office/add-edit-or-delete-list-items-a4b31f53-f044-470e-9823-4526594bacde" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Add, Edit, or Delete List Items</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/create-change-or-delete-a-view-of-a-list-or-library-27ae65b8-bc5b-4949-b29b-4ee87144a9c9" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create, Change, or Delete a View</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/list-and-library-column-types-and-options-0d8ddb7b-7dc7-414d-a283-ee9dca891df7#ID0EAABAAA=Classic" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Column Types and Options</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/create-a-column-in-a-list-or-library-2b0361ae-1bd3-41a3-8329-269e5f81cfa2" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create a Column</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/change-the-column-order-in-a-list-or-library-6f14f5a4-1df4-48a8-a57b-dc1b8f8d03d2" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Change the Column Order</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/delete-a-column-in-a-list-or-library-72cfd78d-dcca-4fa6-b499-c89214917604" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Delete a Column</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/export-to-excel-from-sharepoint-bfb2ea48-6118-4fa9-abb6-cced9424e5d9" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Export the List Data to Excel</button></a>

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Version History:

How versioning works

Restore a previous version

Enable and configure versioning

Alerts:

Manage, view, or delete alerts

Create an alert

Document Library:

What is a document library?

Upload files

Delete a file

File insights

Create, change, or delete a view

Column types and options

Create a column

Change the column order

Delete a column

Lists:

Add, edit, or delete list items

Create, change, or delete a view

Column types and options

Create a column

Change the column order

Delete a column

Export to Excel from SharePoint

Sites:

View usage data for your SharePoint site

HTML

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Page tree

Versions Compared

Old Version 9

New Version Current

Key

Document Libraries

Lists

External Document Library Content

Introduction

External List Content

Page tree

Page History

Versions Compared

Old Version 9

New Version Current

Key

Document Libraries

Lists

External Document Library Content

Introduction

External List Content