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SharePoint: Document Libraries and Lists

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Info

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Document Libraries

A document library provides a secure place to store and collaborate on files with colleagues and external stakeholders. For example, you can use a document library on a site in SharePoint to store all files related to a specific project, program or external stakeholder. Adding files or moving files between folders is as easy as dragging and dropping them from one location to another.

Lists

A list is a collection of data that provides a flexible way to organize information. With a list, you can add columns for different types of data, such as text, currency, or multiple choice. Create views to display data effectively. Sort, group, format and filter lists to highlight the most important information. A list can include people, links, pictures, dates, and more. Track history of a list item over time with versions.

External Document Library Content

HTML

<a href="https://support.microsoft.com/en-us/office/what-is-a-document-library-3b5976dd-65cf-4c9e-bf5a-713c10ca2872" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">What is a Document Library</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/upload-files-and-folders-to-a-library-da549fb1-1fcb-4167-87d0-4693e93cb7a0#ID0EAHAAA=Classic" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Uploading Files</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/delete-a-file-folder-or-link-from-a-sharepoint-document-library-71f3c90a-0d24-4d80-8b66-f88234b79a52#ID0EAADAAA=2016,_2013" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Deleting Files</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/restore-items-in-the-recycle-bin-that-were-deleted-from-sharepoint-or-teams-6df466b6-55f2-4898-8d6e-c0dff851a0be" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Restoring Deleted Files</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/see-file-insights-before-you-open-a-file-87a23bbc-a516-42e2-a7b6-0ecb8259e026" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Accessing File Insights</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/create-change-or-delete-a-view-of-a-list-or-library-27ae65b8-bc5b-4949-b29b-4ee87144a9c9" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create, Change or Delete a View</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/list-and-library-column-types-and-options-0d8ddb7b-7dc7-414d-a283-ee9dca891df7#ID0EAABAAA=Classic" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Column Types and Options</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/create-a-column-in-a-list-or-library-2b0361ae-1bd3-41a3-8329-269e5f81cfa2" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create a Column</button></a>

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System Instructions

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Introduction

Version History:

How versioning works in lists and libraries

Restore a previous version of an item or file in SharePoint

Enable and configure versioning in a SharePoint 2016 or SharePoint 2013 list or library

Alerts:

Manage, view, or delete SharePoint alerts

Create an alert to get notified when a file or folder changes in SharePoint

Document Library:

What is a document library?

Upload files and folders to a library

Delete a file, folder, or link from a SharePoint document library

See file insights before you open a file

Lists:

Add, edit, or delete list items

Bulk edit list item properties

Create a column in a list or library

Change the column order in a list or library

Delete a column in a list or library

Export to Excel from SharePoint

Both:

List and library column types and options

Create, change, or delete a view of a list or library

Sites:

View usage data for your SharePoint site

Expand HTML<iframe src

="https://support.microsoft.com/en-us/office/change-the-column-order-in-a-list-or-library-6f14f5a4-1df4-48a8-a57b-dc1b8f8d03d2" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Change the Column Order</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/delete-a-column-in-a-list-or-library-72cfd78d-dcca-4fa6-b499-c89214917604" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Delete a Column</button></a>

External List Content

HTML

<a href="https://support.microsoft.com/en-us/office/add-edit-or-delete-list-items-a4b31f53-f044-470e-9823-4526594bacde" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Add, Edit, or Delete List Items</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/create-change-or-delete-a-view-of-a-list-or-library-27ae65b8-bc5b-4949-b29b-4ee87144a9c9" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create, Change, or Delete a View</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/list-and-library-column-types-and-options-0d8ddb7b-7dc7-414d-a283-ee9dca891df7#ID0EAABAAA=Classic" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Column Types and Options</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/create-a-column-in-a-list-or-library-2b0361ae-1bd3-41a3-8329-269e5f81cfa2" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create a Column</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/change-the-column-order-in-a-list-or-library-6f14f5a4-1df4-48a8-a57b-dc1b8f8d03d2" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Change the Column Order</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/delete-a-column-in-a-list-or-library-72cfd78d-dcca-4fa6-b499-c89214917604" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Delete a Column</button></a>

HTML

<a href="https://support.microsoft.com/en-us/office/export-to-excel-from-sharepoint-bfb2ea48-6118-4fa9-abb6-cced9424e5d9" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Export the List Data to Excel</button></a>

view-usage-data-for-your-sharepoint-site-2fa8ddc2-c4b3-4268-8d26-a772dc55779e" border="none" width="98%" title="Test" height="600" scrolling="yes" seamless></iframe>

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Page tree

Versions Compared

Old Version 3

New Version Current

Key

Document Libraries

Lists

External Document Library Content

Introduction

External List Content

Page tree

Page History

Versions Compared

Old Version 3

New Version Current

Key

Document Libraries

Lists

External Document Library Content

Introduction

External List Content