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Aura - Title

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Salesforce: Managing Accounts & Program Partnerships

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Info

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System Instructions

Introduction

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The following sections will help you understand the process for Creating and Managing Program Partnerships in Salesforce.

Info

***Note: Before creating a a New Account, search in Salesforce for an Existing Account to update.Account to prevent duplicate accounts. Maintaining clean, accurate data is one of the most critical things you can do to get the most out of Salesforce.

Search for an Existing Account

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Navigate to the the NYSERDA launch page page and click the Salesforce tile.

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Enter the Company Name in the Search Search field at the top of the Salesforce to check for any existing accounts in Salesforce.. Always select and edit an existing account if you find a match.

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If the search results in zero matches, create a New Account.

Create a New Account

Within the new account, scroll down to the Program Partnerships sections and click New Program Partnership.

UI Steps

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If there are no existing accounts, click on the Accounts tab and then click New.

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Fill in the information given on the Consultant Information document provided by the Project Manager.

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After all pertinent information has been entered, Save the entry and proceed by adding the Program Partnership title to the account.

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If the Consultant Info for Web has also been given, fill out the fields that correspond to the document.

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Connect the account to the desired Program Partnership by searching for the Commercial Tenant.

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Save the record and now the new Consultant will be connected to the appropriate Program Partnership and uploaded on the NYSERDA website.

all available information into the corresponding fields and save the entry.

Establish a Program Partnership

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On the Account tab, scroll to the Program Partnerships section and click New Program Partnership.

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Search for the program name in the Program field; select the appropriate program and click Save. If the program name is not available, submit a Salesforce Jira Software Issue to request adding the program to the list.

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Save the the record.

Updating Program Partnership Records

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Status

The Program Partnership record fields impact what is displayed on NYSERDA’s Website. Reference the record fields in the information table below:

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On the Program Partnership record the below fields impact what is displayed on NYSERDA’s Website. If you have If a website is not already established a website to display your Program Partnership data, a Salesforce Jira Software Issue must be Submitted to initiate the process.

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Status

Indicates the status of the Account in relationship to the Program. Program Partnerships with a

“Full”

“Full”,

“Provisional”

“Provisional”, or “Probation” status can be displayed on the website.
Website	The URL of the Account’s website. This can be displayed on the website.
Areas of Expertise	Skillsets and technologies in which an Account specializes. Multiple Areas of Expertise may be selected and displayed on the website.
Counties Served	The New York State Counties where the Account performs their business activities. Multiple Counties Served may be selected and displayed on the website.
Do Not Display on Website	A checkbox which when selected, removes an Account from the website listing for only the applicable Program Partnership.

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Select desired To add to the chosen field, select the desired Area of Expertise from the left-hand section and click the right arrow.

to add; to To remove an Area of Expertise from the chosen field, select from the field on left right-hand section and click left arrow.

When done finished click OK.

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To edit Counties Served, hover hover over the field and Double Click.

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Scroll down past the counties until you reach the regions at the bottom of the list on the left and select desired region(s). Click OK.

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Versions Compared

Old Version 26

New Version Current

Key

Search for an Existing Account

Create a New Account

Establish a Program Partnership

Updating Program Partnership Records