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SharePoint: Document Libraries and Lists

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System Instructions

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Document Libraries

A document library provides a secure place to store and collaborate on files with colleagues and external stakeholders. For example, you can use a document library on a site in SharePoint to store all files related to a specific project, program or external stakeholder. Adding files or moving files between folders is as easy as dragging and dropping them from one location to another.

Lists

A list is a collection of data that provides a flexible way to organize information. With a list, you you can add add columns for different types of data, such as text, currency, or multiple choice. Create views to display data effectively. Sort, group, format and filter lists to highlight the most important information. A list can include people, links, pictures, dates, and more. Track history of a list item over time with versions.

External Document Library Content

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<a href="https://support.microsoft.com/en-us/office/what-is-a-document-library-3b5976dd-65cf-4c9e-bf5a-713c10ca2872" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">What is a Document Library</button></a>


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<a href="https://support.microsoft.com/en-us/office/upload-files-and-folders-to-a-library-da549fb1-1fcb-4167-87d0-4693e93cb7a0#ID0EAHAAA=Classic" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Uploading Files</button></a>


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<a href="https://support.microsoft.com/en-us/office/delete-a-file-folder-or-link-from-a-sharepoint-document-library-71f3c90a-0d24-4d80-8b66-f88234b79a52#ID0EAADAAA=2016,_2013" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Deleting Files</button></a>


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<a href="https://support.microsoft.com/en-us/office/share-sharepoint-files-or-folders-1fe37332-0f9a-4719-970e-d2578da4941c" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Sharing Files</button></a>
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<a href="https://support.microsoft.com/en-us/office/restore-items-in-the-recycle-bin-that-were-deleted-from-sharepoint-or-teams-6df466b6-55f2-4898-8d6e-c0dff851a0be" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Restoring Deleted Files</button></a>


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<a href="https://support.microsoft.com/en-us/office/see-file-insights-before-you-open-a-file-87a23bbc-a516-42e2-a7b6-0ecb8259e026" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Accessing File Insights</button></a>


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<a href="https://support.microsoft.com/en-us/office/create-change-or-delete-a-view-of-a-list-or-library-27ae65b8-bc5b-4949-b29b-4ee87144a9c9" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create, Change or Delete a View</button></a>


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<a href="https://support.microsoft.com/en-us/office/list-and-library-column-types-and-options-0d8ddb7b-7dc7-414d-a283-ee9dca891df7#ID0EAABAAA=Classic" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Column Types and Options</button></a>


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<a href="https://support.microsoft.com/en-us/office/create-a-column-in-a-list-or-library-2b0361ae-1bd3-41a3-8329-269e5f81cfa2" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create a Column</button></a>


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<a href="https://support.microsoft.com/en-us/office/change-the-column-order-in-a-list-or-library-6f14f5a4-1df4-48a8-a57b-dc1b8f8d03d2" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Change the Column Order</button></a>


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<a href="https://support.microsoft.com/en-us/office/delete-a-column-in-a-list-or-library-72cfd78d-dcca-4fa6-b499-c89214917604" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Delete a Column</button></a>


External List Content

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<a href="https://support.microsoft.com/en-us/office/add-edit-or-delete-list-items-a4b31f53-f044-470e-9823-4526594bacde" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Add, Edit, or Delete List Items</button></a>


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<a href="https://support.microsoft.com/en-us/office/create-change-or-delete-a-view-of-a-list-or-library-27ae65b8-bc5b-4949-b29b-4ee87144a9c9" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create, Change, or Delete a View</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/list-and-library-column-types-and-options-0d8ddb7b-7dc7-414d-a283-ee9dca891df7#ID0EAABAAA=Classic" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Column Types and Options</button></a>


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<a href="https://support.microsoft.com/en-us/office/create-a-column-in-a-list-or-library-2b0361ae-1bd3-41a3-8329-269e5f81cfa2" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create a Column</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/change-the-column-order-in-a-list-or-library-6f14f5a4-1df4-48a8-a57b-dc1b8f8d03d2" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Change the Column Order</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/delete-a-column-in-a-list-or-library-72cfd78d-dcca-4fa6-b499-c89214917604" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Delete a Column</button></a>


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<a href="https://support.microsoft.com/en-us/office/export-to-excel-from-sharepoint-bfb2ea48-6118-4fa9-abb6-cced9424e5d9" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Export the List Data to Excel</button></a>


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