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SharePoint: Document Libraries and Lists

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Info
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Document Libraries

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System Instructions

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Introduction

A document library provides a secure place to store

files where you and your co-workers can find them easily, work on them together, and access them from any device at any time

and collaborate on files with colleagues and external stakeholders. For example, you can use a document library on a site in SharePoint to store all files related to a specific project

or a specific client

, program or external stakeholder. Adding files or moving files between folders is as easy as dragging and dropping them from one location to another.

Lists

A list is a collection of data that provides a flexible way to organize information. With a list, you can add columns for different types of data, such as text, currency, or multiple choice. Create views to display data effectively. Sort, group, format and filter lists to highlight the most important information. A list can include people, links, pictures, dates, and more. Track history of a list item over time with versions.

External Document Library Content

HTML
<a href="https://support.microsoft.com/en-us/office/what-is-a-document-library-3b5976dd-65cf-4c9e-bf5a-713c10ca2872" target="
_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">What is a Document Library</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/upload-files-and-folders-to-a-library-da549fb1-1fcb-4167-87d0-4693e93cb7a0#ID0EAHAAA=Classic" target="
_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Uploading Files</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/delete-a-file-folder-or-link-from-a-sharepoint-document-library-71f3c90a-0d24-4d80-8b66-f88234b79a52#ID0EAADAAA=2016,_2013" target="
_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Deleting Files</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/restore-items-in-the-recycle-bin-that-were-deleted-from-sharepoint-or-teams-6df466b6-55f2-4898-8d6e-c0dff851a0be" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Restoring Deleted Files</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/see-file-insights-before-you-open-a-file-87a23bbc-a516-42e2-a7b6-0ecb8259e026" target="
_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Accessing File Insights</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/create-change-or-delete-a-view-of-a-list-or-library-27ae65b8-bc5b-4949-b29b-4ee87144a9c9" target="
_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create, Change or Delete a View</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/list-and-library-column-types-and-options-0d8ddb7b-7dc7-414d-a283-ee9dca891df7#ID0EAABAAA=Classic" target="
_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Column Types and Options</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/create-a-column-in-a-list-or-library-2b0361ae-1bd3-41a3-8329-269e5f81cfa2" target="
_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create a Column</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/change-the-column-order-in-a-list-or-library-6f14f5a4-1df4-48a8-a57b-dc1b8f8d03d2" target="
_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Change the Column Order</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/delete-a-column-in-a-list-or-library-72cfd78d-dcca-4fa6-b499-c89214917604" target="
_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Delete a Column</button></a>

Lists:

Add, edit, or delete list items

Create, change, or delete a view

Column types and options

Create a column

Change the column order

Delete a column

Export to Excel from SharePoint


External List Content

HTML
<a href="https://support.microsoft.com/en-us/office/add-edit-or-delete-list-items-a4b31f53-f044-470e-9823-4526594bacde" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Add, Edit, or Delete List Items</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/create-change-or-delete-a-view-of-a-list-or-library-27ae65b8-bc5b-4949-b29b-4ee87144a9c9" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create, Change, or Delete a View</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/list-and-library-column-types-and-options-0d8ddb7b-7dc7-414d-a283-ee9dca891df7#ID0EAABAAA=Classic" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Column Types and Options</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/create-a-column-in-a-list-or-library-2b0361ae-1bd3-41a3-8329-269e5f81cfa2" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Create a Column</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/change-the-column-order-in-a-list-or-library-6f14f5a4-1df4-48a8-a57b-dc1b8f8d03d2" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Change the Column Order</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/delete-a-column-in-a-list-or-library-72cfd78d-dcca-4fa6-b499-c89214917604" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Delete a Column</button></a>


HTML
<a href="https://support.microsoft.com/en-us/office/export-to-excel-from-sharepoint-bfb2ea48-6118-4fa9-abb6-cced9424e5d9" target="_blank" rel="noopener noreferrer"><button class="navbutton2" style="width:100%;">Export the List Data to Excel</button></a>


HTML
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