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Outlook: Signatures

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This page provides instructions on how a user can create and update their e-mail signatures through Outlook as a PC or Mac user.

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Info

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See below to review NYSERDA standards and templates for Outlook signatures. You can copy & paste any of the template options below directly into your Outlook signature during setup or when editing. When copying and pasting the Email Signature Template, be sure to replace all the items in [brackets] with your individual information. Options for Office Address, Phone, & Fax numbers below can be used to replace related placeholders within the Email Signature Template.

To create a new Outlook signature and set as a default, please access the Microsoft Support links below (best practice: open the links in a new tab to avoid navigating away from this page):

Create and add an email signature in Outlook

Create and add an email signature in Outlook.com or Outlook on the web

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title	Email Signature Examples and Standards

Full Time Employee\Intern

First Name Last Name
Title
Pronoun

NYSERDA
17 Columbia Circle | Albany, NY 12203-6399
P: 518-862-1090 xXXXX | F: 518-862-1091 | E: FName.LName@nyserda.ny.gov

nyserda.ny.gov
follow : friend : connect with NYSERDA

Temp Employee

First Name Last Name
Temporary
Pronoun

NYSERDA
17 Columbia Circle | Albany, NY 12203-6399
P: 518-862-1090 xXXXX | F: 518-862-1091 | E: FName.LName@nyserda.ny.gov

nyserda.ny.gov
follow : friend : connect with NYSERDA

Contractor

First Name Last Name
Title, Name of Contractor's Company
Pronoun

NYSERDA – Independent Contractor

Email Signature Template
Click the link below, choose download, and open the file with Outlook. Once opened, copy and paste the email signature into your Outlook, making any necessary changes to reflect your information: 50th Staff Signature Template Email Signature Template Email Signature Template - Contractors
Office Address, Phone, & Fax Number Options:
Albany

17 Columbia Circle | Albany, NY 12203-6399

P: 518-862-1090

xXXXX

x[Insert Extension] | M: [Mobile # If applicable] | F: 518-862-1091 | E:

FName.LName@nyserda.ny.gov

nyserda.ny.gov
follow : friend : connect with NYSERDA

NY Green Bank

First Name Last Name
Title
Pronoun

NY Green Bank
A Division of NYSERDA
1333 Broadway Suite 300 | New York, NY 10018-1168
P: 212-379-6260 | F: 917-410-7353 | E: FName.LName@nyserda.ny.gov

www.greenbank.ny.gov

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title	Office Address and Contact Information

Albany

17 Columbia Circle

Albany, NY 12203-6399 P: 518-862-1090 xXXXXF: 518-862-1091

[ Email Address]
Buffalo	726 Exchange Street, Ste. 821

| Buffalo, NY 14210-1433

P: 716-842-1522

xXXXX

x[Insert Extension] \| M: [Mobile # If applicable] \| F: 716-842-0156 \| E: [ Email Address]
NYC	1359 Broadway, 19th Floor

| New York, NY 10018-7842

P: 212-971-5342

xXXXX

x[Insert Extension] | M: [Mobile # If applicable] | F: 518-862-1091 | E: [ Email Address]

NY

Green Bank

Greenbank

1333 Broadway Suite

300

300 | New York, NY 10018-1168

P: 212-379-6260

xXXXX

x[Insert Extension] \| M: [Mobile # If applicable] \| F: 917-410-7353 \| E: [ Email Address]
West Valley	9030-B Route

219

219 | West Valley, NY 14171-9500

P: 716-942-9960

xXXXX

x[Insert Extension] | M: [Mobile # If applicable] | F: 716-942-9961 | E: [ Email Address]

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title	Current Vision, Mission, and Promise Addition

Info
You can copy and paste the below images into your email signature. The two pill shapes below also contain links to the correct resource. You may need to update the link to the pasted image in your email signature.

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title	learn more...

UI Steps

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UI Step

Open Outlook on your PC, go under the Home tab and click the New Email button to open a new email.

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Once the new email opens up, go under the Insert tab and click the Signature drop down to select Signatures to open the Signatrues and Stationery window.

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In the Signatures and Stationery window, click the New button.

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Under the New Signature window, give your Signature a name and then click the OK button.

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Back on the Signatures and Stationery window, use the Edit Signature box to enter the appropriate signature format referencing the Email Signature Examples and Standards table under the introduction.

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After inputting your signature, use the Replies/forwards drop down menu to choose when to auto-apply the signature. Then click the OK button to save the new signature.

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title	learn more...

UI Steps

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UI Step

Open Outlook on your Mac, click the New Message button to open a new email.

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UI Step

Click the Signature button and select Manage Signatures to open the Signatures window.

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UI StepOn the Signatures window, click the Plus Icon to open the Edit Signature window.

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On the Edit Signature window, type in your Signature Name and the appropriate signature format referencing the Email Signature Examples and Standards table under the introduction.

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Click the Save Icon to save the new signature.

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Versions Compared

Old Version 11

New Version Current

Key

Full Time Employee\Intern

Temp Employee

Contractor

Email Signature Template

NY Green Bank

Albany