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Training plans are a key element of a successful OJT engagement. The training plan maps out the steps your business will take to help the new hire achieve proficiency in their new role. The PON 3982 OJT Program requires well developed training plans to approve new hire applications and award funding. Your New York State Department of Labor (NYSDOL) Business Service Representative can assist in the development of this training plan and must sign off on it before submission to NYSERDA.



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titleIntroduction


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What basic guidance would be important for a Business to know when working with the DOL BSR to complete and submit a Training Plan?


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titleSection 1: New Hire and Business Information



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In the first section of the Training Plan, the business documents basic demographic information of the New Hire and the Business.


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Put both the name of the New Hire and their respective Job Title.


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Then, document the Business name and the current number of employees the business employs.

Anything specific we want to mention about why they are documenting the number of employees?




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titleSection 2: Training Plan Details



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Training Plans must include:


  1. Job Duties – List the primary activities and tasks the new hire will perform in their position during the On-the-Job Training Period.


  1. Frequency – How often the employee will be completing each job duty (e.g., daily, weekly, monthly, occasionally)


  1. Training Method – Describe how your new hire will gain proficiency in each listed job duty. Include details on the specific training that will be provided.


  1. OJT Hours – List the number of hours per job duty and corresponding training your new hire will spend learning each task. This must be a thoughtful breakdown of hours. The total number of OJT hours shown must equal eligible hours for the program: 960 hours for a members of priority populations and disadvantaged communities (as defined by PON 3982) and 480 hours for individuals who are not members of priority populations or disadvantaged communities.




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titleSection 3


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titleSection 3: New Hire Acknowledgement



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PlaceholderThe last section of the Training Plan must be completed by the Department of Labor Business Unit Representative assigned to your business.


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After completing the first three sections of the Training Plan as outlined above, the business should email the Training Plan to their Department of Labor Business Service Representative to review the Training Plan and complete the final section.


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If there are issues with the Training Plan, your Department of Labor Business Service Representative will reach out to the business to discuss how to proceed.




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Once the Training Plan has been completed and signed off by both the New Hire and the Department of Labor Business Service Representative, it should be uploaded as to the On-the-Job Training application. Details on how to upload this Training Plan can be found on the Application Page 4: Project Documents tab of the Submit an On-the-Job Training Application page.






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